With the unpredictable weather lately, I’m anxious about how to manage our outdoor tournaments if it rains. Do you have contingency plans or tips for communicating last-minute changes to parents and players? I’d love to hear how others have handled similar situations in the past.
Absolutely — weather is always the wildcard, so we plan ahead for it. For every outdoor event we build a clear contingency plan with backup fields and adjusted schedules, and we communicate any changes immediately through email, text, and our digital ticketing platform so parents and players get updates in real time. If rain forces a delay or venue change, we send one simple message outlining what changed, why, and when the next update will come. In past events, early and consistent communication has made all the difference and kept families confident that safety and clarity come first.